Racebred
Core Group Members
Dates
SIC has had some changes to their race calendar, so we have changed a couple of our track day dates to accommodate. The latest confirmed dates for 2011 are:
1) March 6 Sunday 1-4pm
2) May 7 Saturday 9-12pm
3) July 30 Saturday 9-12pm
4) Sep 3 Saturday 1230-330pm
5) Dec 10 Saturday 9-12pm
Please mark them out in your calendars.
Track Fees
BMWSG track days are non-profit, and my main aim for 2011 is to keep track costs as low as possible. As we have achieved a comfortable reserves buffer, I now wish to charge the track day at cost for our members. The track fee is rm18000, and we limit to 40 cars, meaning the cost price is rm450 per car. However, it will be difficult for any organiser to do their job if everyone signs up on the very last minute, so I will still wish to implement an early bird system to encourage sign-ups.
The track fee will be charged at rm500 per car. The early bird window will be 3 weeks before the event. Those who make it for the early bird signup will get a rm50 cash refund on the spot at the track from me.
As for 2nd driver sharing a registered car, I am thinking of charging rm100 (instead of the usual half price). Although we need not collect for this by right, I am trying to juggle the scenario that should the 2nd driver cost be too low, we will have more shared cars and lower car participation, leading to a financial loss. As it is, half the field is not from BMWSG already. At the same time I want to keep 2nd driver cost minimal to encourage newbies' involvement. Thus, rm100. It's not cast in stone though. Any comments?
As usual, only prepayment is allowed, and we will not accept people who turn up at the door to pay.
Reserves and Accounting
From now on I will record our money movement in this thread alone, for 2011. i realise that for the past year the accounting reporting was spread over several threads, making it difficult for any interested party to track the funds flow easily.
Our last reserves level was at S$8258 + rm2014. I have used S$3907.62 to pay for the rm9000 deposit for our first 6th March track day already. This rm9000 will subsequently be used for every track day that comes up, a rolling deposit if you will, for as many more years as we wish to track at sepang.
So now our latest balance is S$4350 + rm2014. This reserves is enough to cover a black swan event of a 15-car turnout. If participation is always low and the reserves fall, then we might consider reverting back to last year's track fees to rebuild this reserve.
As usual all the receipts, invoices and paperwork are with me if there's anyone interested to check it out.
Track Cars and Participants
We have not come to a solid conclusion to what cars are allowed discussion. When we have, I'll update it here.
As for participation, we still maintain our club rule of allowing only members, and friends of members only.
We will limit the max number of cars to 40.
Organisation
From my observations in 2010, its usually very chaotic during registration, which eats into everyone's track time, and also compromises our common understanding of our safety rules. So I'll need to establish some SOPs in an attempt to smoothen out the process.
Once you arrive at SIC, before you prep your car or anything, come to the common room and register. This will help spread out the melee.
Safety brief will start at exactly 15 minutes before track opens (eg. 845am). I will give out tags after the brief. For late comers, I will start another brief at the start of the session (eg 9am), and a last one after rounding up all the really late ones.
Members please tell your invited friends about our arrangement because usually I cannot reach out to them. As for newbies orientation, members are expected to guide their invited newbies. For newbies who are direct member signups from the forum, I or someone appointed here will do the guiding.
I also need another 1 or 2 volunteers to help with the registration. Also, anyone wishing to take over the organisation of our BMWSG track days, please let me know. I cannot be around to do this for every time also.
For the proper signup thread of each individual track day, I'll start another thread for that when it draws near. Thus for discussions, we can do it in this thread.
SIC has had some changes to their race calendar, so we have changed a couple of our track day dates to accommodate. The latest confirmed dates for 2011 are:
1) March 6 Sunday 1-4pm
2) May 7 Saturday 9-12pm
3) July 30 Saturday 9-12pm
4) Sep 3 Saturday 1230-330pm
5) Dec 10 Saturday 9-12pm
Please mark them out in your calendars.
Track Fees
BMWSG track days are non-profit, and my main aim for 2011 is to keep track costs as low as possible. As we have achieved a comfortable reserves buffer, I now wish to charge the track day at cost for our members. The track fee is rm18000, and we limit to 40 cars, meaning the cost price is rm450 per car. However, it will be difficult for any organiser to do their job if everyone signs up on the very last minute, so I will still wish to implement an early bird system to encourage sign-ups.
The track fee will be charged at rm500 per car. The early bird window will be 3 weeks before the event. Those who make it for the early bird signup will get a rm50 cash refund on the spot at the track from me.
As for 2nd driver sharing a registered car, I am thinking of charging rm100 (instead of the usual half price). Although we need not collect for this by right, I am trying to juggle the scenario that should the 2nd driver cost be too low, we will have more shared cars and lower car participation, leading to a financial loss. As it is, half the field is not from BMWSG already. At the same time I want to keep 2nd driver cost minimal to encourage newbies' involvement. Thus, rm100. It's not cast in stone though. Any comments?
As usual, only prepayment is allowed, and we will not accept people who turn up at the door to pay.
Reserves and Accounting
From now on I will record our money movement in this thread alone, for 2011. i realise that for the past year the accounting reporting was spread over several threads, making it difficult for any interested party to track the funds flow easily.
Our last reserves level was at S$8258 + rm2014. I have used S$3907.62 to pay for the rm9000 deposit for our first 6th March track day already. This rm9000 will subsequently be used for every track day that comes up, a rolling deposit if you will, for as many more years as we wish to track at sepang.
So now our latest balance is S$4350 + rm2014. This reserves is enough to cover a black swan event of a 15-car turnout. If participation is always low and the reserves fall, then we might consider reverting back to last year's track fees to rebuild this reserve.
As usual all the receipts, invoices and paperwork are with me if there's anyone interested to check it out.
Track Cars and Participants
We have not come to a solid conclusion to what cars are allowed discussion. When we have, I'll update it here.
As for participation, we still maintain our club rule of allowing only members, and friends of members only.
We will limit the max number of cars to 40.
Organisation
From my observations in 2010, its usually very chaotic during registration, which eats into everyone's track time, and also compromises our common understanding of our safety rules. So I'll need to establish some SOPs in an attempt to smoothen out the process.
Once you arrive at SIC, before you prep your car or anything, come to the common room and register. This will help spread out the melee.
Safety brief will start at exactly 15 minutes before track opens (eg. 845am). I will give out tags after the brief. For late comers, I will start another brief at the start of the session (eg 9am), and a last one after rounding up all the really late ones.
Members please tell your invited friends about our arrangement because usually I cannot reach out to them. As for newbies orientation, members are expected to guide their invited newbies. For newbies who are direct member signups from the forum, I or someone appointed here will do the guiding.
I also need another 1 or 2 volunteers to help with the registration. Also, anyone wishing to take over the organisation of our BMWSG track days, please let me know. I cannot be around to do this for every time also.
For the proper signup thread of each individual track day, I'll start another thread for that when it draws near. Thus for discussions, we can do it in this thread.
. Firstly, I know this might sound abit stupid but, when is a good time to start prepping up the car for the track day? Would a time frame of a week before the track day itself be sufficient?
